Administrative Assistant (Full-Time)

Wayne Nichols Insurance & Financial Services Ltd. – Desjardins Insurance Agent

About Us

Wayne Nichols Insurance & Financial Services Ltd. is committed to driving growth and innovation. With over 30 years of experience as a leading insurance agency in Canada, we have built a strong reputation for excellence and client-focused service.

We foster a collaborative environment where motivated individuals can thrive, supported by a culture that values efficiency, professionalism, and continuous development. As a forward-thinking organization, we prioritize career growth, work-life balance, and a positive workplace culture—making our company a place where you can build a meaningful and rewarding career.

Position Details

Location: 403A-55 Head St, Dundas, Ontario
Hours: Monday to Friday, 9:00 AM – 5:00 PM

Role Overview

We are seeking a Full-Time Administrative Assistant to support our team and ensure smooth day-to-day operations. This role is ideal for a detail-oriented and proactive individual who enjoys working in a collaborative environment and contributing to team success.

Key Responsibilities

• Provide administrative support to the Sales and Service teams
• Organize, maintain, and update client digital files in compliance with industry standards
• Manage incoming and outgoing correspondence, including mail and courier packages
• Accurately enter and update client information, policy details, and communication logs
• Maintain office supplies, equipment, and inventory
• Prepare onboarding materials and documentation for new hires
• Manage the agent’s calendar, including scheduling appointments, follow-ups, and internal meetings
• Draft emails, letters, and other communications on behalf of the agent when required
• Communicate task updates and ensure alignment on priorities

Qualifications & Skills

• Previous experience as an administrative assistant or in a similar role
• OTL license (preferred, not required)
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Strong organizational and time-management skills
• Excellent communication and interpersonal abilities
• Ability to work independently as well as part of a team
• High school diploma required; post-secondary education preferred

Compensation & Benefits

• Base Salary: Starting from $65,000 

Full-Time Benefits include:

• Health, Dental, and Disability Insurance
• Generous vacation plan
• Retirement savings plan with company matching
• Professional development opportunities
• Employee Assistance Program (EAP)

How to Apply

Please submit your resume and cover letter to apply.
Selected candidates will be contacted for an initial interview, with a second interview if applicable.

Important Notice

This position is with an independent contractor agent within the Desjardins exclusive agent network. Employees of this agency are not employees of Desjardins Group or its subsidiaries. The agent is solely responsible for all employment-related decisions.