Administrative Assistant | Full Time

Part Time Administrative Assistant- Wayne Nichols Insurance Ltd. a Desjardins Insurance Agent

Job title: Full Time Administrative Assistant

About Our Company:

At Wayne Nichols Insurance & Financial Services Ltd., we’re committed to empowering growth and innovation. We work with a team of talented, motivated individuals who share our passion for efficiency and excellence.

As a forward-thinking company, we prioritize a positive workplace culture and opportunities for career advancement, making Wayne Nichols Insurance & Financial Services Ltd. a place where you can truly thrive.

Location:  403A-55 Head St Dundas, Ontario

Hours: Monday through Friday, 9AM to 5PM  

Job Description:

Join us as a full time administrative assistant, where you’ll play an essential role in supporting our team and ensuring smooth operations for our Team.

This is an exciting opportunity for a detail-oriented individual who thrives in a collaborative environment and is eager to make a meaningful impact.

We’d love to hear from you if you’re organized, proactive, and ready to grow with us.

Job Responsibilities and Tasks:

• Supporting our Service and Sales teams.
• Organize, maintain, and update client digital files in accordance with industry compliance standards. 
• Manage incoming and outgoing correspondce, mail and courier packages. 
• Enter and update client details, policy information and communication logs in agency management systems to ensure accuracy. 
• Maintain office supplies, equipment and inventory. 
• Prepare onboarding materials, guides and documentation for new hires. 
• Manage the agent's calendar, including scheduling appointments, follow-ups, renewal reviews and internal meetings. 
• Draft emails, letters, notices, and communications on behalf of the agent when requested. 
• Communicate task updates to the agent and ensure alignment on priorities.

Required Skills and Qualifications:

• Experience as an administrative assistant or similar role.
• OTL Licence preferred, not required. 
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook.)
• Excellent organizational and time-management skills.
• Strong communication and interpersonal abilities.
• Ability to work independently and as part of a team.
• High school diploma or equivalent; associate or bachelor’s degree preferred.

Application Information:

Ready to join our team? Then apply now by submitting your application, including your resume and a cover letter. Candidates selected for consideration will be contacted for an initial interview, followed by a second interview if applicable. We look forward to receiving your application.

These positions are with an independent contractor agent that is part of the Desjardins exclusive agent network, not with Desjardins Group or its subsidiaries. This agents’ employees are not employees of Desjardins. Independent contractor agents are responsible for and make all employment decisions regarding their employees.